COVID-19 Safety Policy

MEC Companies COVID-19 Safety Policy

Revised May 1st, 2020


The MEC Companies (hereinafter “The Company”) takes the health and safety of our employees very seriously.  With the spread of the coronavirus or “COVID-19,” the Company must remain vigilant in mitigating the outbreak.  The Company is a proud part of the construction industry, which many have deemed “essential” during this Declared National Emergency.  In order to be safe and maintain operations, we have developed this COVID-19 Exposure Prevention, Preparedness, and Response Plan to be implemented, to the extent feasible and appropriate, throughout the Company and at all our jobsites.

This Plan is based on information available from the CDC and OSHA at the time of its development and is subject to change based on further information provided by the CDC, OSHA, and other public officials.  The Company may also amend this Plan based on operational needs.

1: Responsibilities of Managers and Supervisors

All managers and supervisors must be familiar with this Plan and be ready to answer questions from employees.  Managers and supervisors must always set a good example by following this Plan.  This involves practicing good personal hygiene and jobsite safety practices to prevent the spread of the virus.  Managers and supervisors must encourage this same behavior from all employees.

2: Responsibilities of Employees

The Company is asking every one of our employees to help with our prevention efforts while at work.  In order to minimize the spread of COVID-19 at our jobsites, everyone must play their part.  As set forth below, the Company has instituted various housekeeping, social distancing, and other best practices at our jobsites.  All employees must follow these.  In addition, employees are expected to report to their managers or supervisors if they are experiencing signs or symptoms of COVID-19, as described below.  If you have a specific question about this Plan or COVID-19, please ask your manager or supervisor.  If they cannot answer the question, please contact Deborah Lemos.

OSHA and the CDC have provided the following control and preventative guidance for all workers, regardless of exposure risk:

  • Frequently wash your hands with soap and water for at least 20 seconds.  When soap and running water are unavailable, use an alcohol-based hand rub with at least 60% alcohol.
    • Avoid touching your eyes, nose, or mouth with unwashed hands.
    • Follow appropriate respiratory etiquette, which includes covering for coughs and sneezes.
    • Avoid close contact with people who are sick.

In addition, employees must familiarize themselves with the symptoms of COVID-19, which include the following:

  • Coughing
  • Fever
  • Shortness of breath, difficulty breathing
  • Chills, body aches, sore throat, headache, diarrhea, nausea/vomiting, and runny nose.

If you develop a fever and symptoms of respiratory illness, such as cough or shortness of breath, DO NOT GO TO WORK and call your supervisor and healthcare provider right away.  Likewise, if you come into close contact with someone showing these symptoms, call your supervisor and healthcare provider right away.

3: Job Site & MEC Office Protective Measures

The Company has instituted the following protective measures at all job sites.

General Safety Policies and Rules

  • Any employee/contractor/visitor showing symptoms of COVID-19 will be asked to leave the jobsite and return home.
  • Safety meetings will be by telephone, if possible. Toolbox talks will be conducted on an individual bases with an email confirmation that it has been read and understood to Julie Heinrich.
  • During any needed in-person safety measure meetings, avoid gathering in groups of more than 10 people and participants must remain at least six (6) feet apart.
  • Employees must avoid physical contact with others and shall direct others (co-workers/contractors/visitors) to increase personal space to at least six (6) feet, where possible.
  • Ride sharing by employees to and from job sites is prohibited.
  • Where work trailers are used, only necessary employees should enter the trailers and all employees should maintain social distancing while inside the trailers.
  • Employees will be encouraged to stagger breaks and lunches, if practicable, to reduce the size of any group at any one time to less than ten (10) people.
  • The Company understands that due to the nature of our work, access to running water for hand washing may be impracticable. In these situations, the Company will provide, if available, alcohol-based hand sanitizers and/or wipes.
  • Employees should limit the use of co-worker’s tools and equipment. To the extent tools must be shared, the Company will provide alcohol-based wipes to clean tools before and after use.  When cleaning tools and equipment, consult manufacturing recommendations for proper cleaning techniques and restriction.
  • If practicable, each employee should use/drive the same truck or piece of equipment every shift and wipe down with disinfectant after use.
  • In lieu of using a common source of drinking water, such as a cooler, employees should use individual water bottles.
  • Gloves: Gloves should be worn at all times while on-site.  Employees should not share gloves.
  • Eye protection: Eye protection should be worn at all times while on-site.
  • Arrange for any portable job site toilets to be cleaned by the leasing company at least twice per week and disinfected on the inside.
  • Any trash collected from the jobsite must be changed frequently by someone wearing gloves.
  • In addition to regular PPE for workers engaged in various tasks (fall protection, hard hats, hearing protection), employers will also provide:
    • Face protection: face protection should be worn at all times while on site. This can include any acceptable form of mask (surgical, N95, cloth etc.) It is the responsibility of the employee to follow proper recommendation of hygiene for  cleaning or disposing mask.
  • Gloves: Gloves should be worn at all times while on-site.  The type of glove worn should be appropriate to the task.  If gloves are not typically required for the task, then any type of glove is acceptable, including latex gloves.  Gloves should not be shared.
  • Eye protection: Eye protection should be worn at all times while on-site.

Additional MEC Office Practices

  • Office personal will work remotely as much as possible. Office visits will be limited to ½ hour.  Warehouse/delivery manager will remain onsite during regular office hours.
  • Clean AND disinfect frequently touched objects and surfaces such as workstations, keyboards, telephones, handrails, and doorknobs. Dirty surfaces can be cleaned with soap and water prior to disinfection.
  • Avoid using other employees’ phones, desks, offices, or other work tools and equipment, when possible. If necessary, clean and disinfect them before and after use.
  • Clean and disinfect frequently used office items on a regular basis.
  • Employees should regularly do the same in their assigned work areas.
  • Unauthorized visitors will not be allow in the building.

Cases of COVID-19 Symptoms, Tests Positive for COVID-19 or Exposure to COVID-19

Employee Exhibits COVID-19 Symptoms:

If an employee exhibits COVID-19 symptoms, the employee must stay home and contact their health-care provider for further direction.  Employees are required to obtain a doctor’s note and forward it to their supervisor ASAP.  The Company will require an employee to provide documentation clearing his or her return to work.

Employee Tests Positive for COVID-19 Symptoms:

An employee who tests positive for COVID-19 will be directed to self-quarantine away from work.  The employee must obtain a doctor’s note and forward it to his/her supervisor. Employees who test positive and have been hospitalized may return to work when directed to do so by their medical care providers.  The Company will require an employee to provide documentation clearing his or her return to work in either case.

Employee Has Close Contact with an Individual Who Has Tested Positive for COVID-19:

Employees who have come into close contact with an individual who has tested positive for COVID-19 (co-worker or otherwise) will be directed to self-quarantine for 14 days from the last date of close contact with that individual.  Close contact is defined as six (6) feet for a prolonged period of time.

If the Company learns that an employee has tested positive, the Company will conduct an investigation to determine co-workers who may have had close contact with the confirmed-positive employee in the prior 14 days and direct those individuals who have had close contact with the confirmed-positive employee to self-quarantine for 14 days from the last date of close contact with that employee.  If applicable, the Company will also notify any sub-contractors, vendors/suppliers or visitors who may have had close contact with the individual.

Special cases not listed above will be discussed and action will be directed by upper management to ensure the safety of the Company and its employees.

COVID-19 Checklist of the Symptoms of COVID-19

Coughing, fever, shortness of breath, and difficulty breathing.

Early symptoms may include chills, body aches, sore throat, headache, diarrhea, nausea/vomiting, and runny nose.  If you develop a fever and symptoms of respiratory illness, DO NOT GO TO WORK and call your supervisor and health-care provider immediately.  Do the same thing if you come into close contact with someone showing these symptoms.

Given the fast-developing nature of the COVID-19 outbreak, the Company may modify this Plan on a case by case basis.  If you have any questions concerning this Plan, please contact Deborah Lemos.